© Lowestoft Art Group

Welcome to Lowestoft Art Group

     THE  CONSTITUTION.


TITLE: The organisation shall be called The Lowestoft Art Group.


AIMS: To encourage the activities of artists, students and beginners in drawing, painting and sculpture.


ELIGIBILITY:  Membership is open to all persons over the age of 16 years associated with Lowestoft and district.  The annual subscription due on 1st. April shall cover the period from 1st. April to 31st. March in any year or the remainder of the year in which membership begins.  Membership fees must be paid not later than 30th. April, otherwise forfeiture of membership shall apply.  Categories of membership are (1) Full members (2) Associate members (3) Honorary members.  Associate members will not be permitted to vote or exhibit their works.  The annual subscription shall be 50% of that of full members.   Honorary members are long standing members who have made a valuable contribution to the club.  There is a maximum of eight and they are exempt from paying subs.  

Lowestoft Art Group is committed to equal opportunities


MEMBERSHIP FEES: The level of membership fees shall be decided by majority vote at an Annual General Meeting /  Extraordinary General Meeting.


EXECUTIVE COMMITTEE:  This shall consist of Chairman, Vice Chairman, Hon. Treasurer, Hon. Secretary and six other elected members. The Executive Committee shall have power to co-opt.  The quorum for committee meetings shall be six.


FUNCTIONS OF EXECUTIVE COMMITTEE: The committee shall meet when required and shall arrange on behalf of the Group, exhibitions and other activities of the Group. The committee has the power to appoint subcommittee.


ELECTION OF OFFICERS:  The officers and committee members shall be elected for 3 years and may stand for re-election after their term of office.


DUTIES OF HON. SECRETARY: The Hon. Secretary shall convene, attend and take minutes of all meetings, and shall conduct all correspondence of the Group, and shall keep a list of members names and addresses.  

On retirement he/she shall hand over to his/her successor or to the Chairman all monies, books, accounts, etc.


DUTIES OF HON. TREASURER:  The funds of the Group shall be kept in a bank appointed by the Group.  The treasurer shall receive all the monies payable to the Group and shall pay all out goings and shall keep the committee informed of the Group’s financial position.  He/she shall prepare the annual financial statement for submission after audit to the AGM.  Cheques drawn on behalf of the Group shall be signed by the Treasurer with either the Chairman or Secretary.  On retirement he/she shall hand over to his/her successor or to the Chairman all monies, books, accounts etc.


FINANCIAL YEAR: The Group’s financial year shall be in the period 1st. October to 30th. September.


ANNUAL AND FINANCIAL REPORT: An annual report and financial statement shall be submitted to the Annual General Meeting.


ANNUAL GENERAL MEETING:  This shall be held as far as possible during the month of November.  All members shall be given a copy of the agenda.  The Quorum shall be one third of the current membership.


EXTRAORDINARY GENERAL MEETINGS: Shall be held if requested in writing by ten or more members of the Group, or if convened by the Committee.  All members shall be given 7 days notice in writing of any such meeting and of the business to be transacted.  The quorum shall be one third of the current membership.


PRESIDENT:  The AGM shall have the power to elect a President and Vice President, who will be members exofficio of the Executive Committee.  They will serve a 3 year term and may stand for re-election or retire, as they wish.


AMENDMENTS TO CONSTITUTION:  Any amendment of this Constitution may be made at a General Meeting if two thirds of the membership present agree.  All members shall be given 7 days notice in writing of any proposed amendment prior to such a meeting.


CONSTITUTION: Validity, the Constitution must be dated (as amended) and signed off by the Chairman at each amendment.


ASSETS: In the event of dissolution of the Group for whatever reason, all monies and assets of the Group to be given to a non-profit making organisation with similar aims to the Lowestoft Art Group, of a General Meeting choice.